Secretary Administration - Full Time - Days
1.Communicates with all levels of personnel to gather or convey information pertaining to Director office.2.Compiles and gathers information from established sources for generation of reports as needed. Initiates and provides follow-up special reports.3.Compiles and distributes meeting material from various meetings.4.Maintains appointment calendar; sets up meetings; prepares agendas; schedules conference rooms; makes arrangements for meetings; attends meeting to take minutes if requested.5.Handles on own initiative correspondence, not requiring personal attention of Director.6.Receives visitors and answers all phone inquiries displaying professionalism and projecting a positive image of Fountain Valley Regional Hospital & Medical Center. Depending on nature of phone calls: takes messages, routes call and/or resolves phone inquiries independently.7.Establishes and maintains a tickler system to keep abreast of current events, projects and meetings. Also, establishes and maintains filing and record keeping system.8.Opens, date stamps and prioritizes mail. This includes forwarding mail appropriately. Prepare mail to be sent out to Corporate.9.Performs other related duties as requested by Director.10.Establishes and maintains a customer service oriented environment for telephone callers and visitors.11.Produces error-free correspondence on computer in a timely manner.12.Date stamp and distribute all incoming mail on a daily basis. Post all outgoing and ensure timely mailing.13.Other duties as assigned
A. Minimum Education: High school diploma or equivalent; AA degree preferred
B. Minimum Experience: Minimum of 3 years previous secretarial/administrative assistant experience; AA degree and previous experience may be combined at discretion of hiring manager.
C. Skills and Abilities: Must have knowledge of MS Office, able to demonstrate strong computer skills; ability to type a minimum of 65 wpm and posses strong written and verbal communication skills. Position requires a responsible, dependable individual who can be trusted in confidence.
Job: Clerical/AdministrativePrimary Location: Fountain Valley, CaliforniaHospital Location: Fountain Valley Regional Hospital and Medical CenterJob Type: Full-timeShift Type: Days Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status or any other legally protected status.
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