Job Title: Buyer II
Job ID: 1013289
Location: Downtown Long Beach
Full/Part Time: Full-Time
Job Code 4792
Job Grade Range A
Department CONTRACTS AND PROCUREMENT
Chancellor's Office Statement
Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Buyer II. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.
The salary range for this classification is $3,656 to $6,055 per month. The salary hiring range is up to $5,000 per month based on overall education and experience.
The California State University, Office of the Chancellor, is seeking a Buyer II to support in the preparation and processing of requisitions, purchasing orders, and contracts for goods and services to ensure the procurement authority vested with the Chancellor's Office is effectively implemented and administered in accordance with applicable policies and laws. Primary responsibilities include making decisions related to purchase order/contract terms and conditions; writing and developing public solicitations; preparing and tracking associated purchase order/contract documents and associated files to insure appropriate signature, execution of documents and compliance with terms and conditions.
Under general supervision of the Associate Director of Procurement, the Buyer II will perform duties as follows:
Requisitions Processing and Order Entry
-Analyze requisitions to determine best procurement approaches.
-Review and place purchase and service orders.
-Interface with vendors to discuss CSU requirements.
-Advise departments on purchasing policies and procedures.
RFP/RFI and contract development, management, and administration
-Interpret and apply rules and policy.
-Make decisions related to contract terms and conditions.
-Write and develop public solicitations and provide guidance in writing statements of work.
-Creative development of specifications and/or evaluation criteria for bidding, service agreements, contracts, or leases.
-Contract management to insure appropriate execution of documents including notification of terms, compliance with contract terms, and termination of contracts.
-Communicating and interfacing with vendors and Chancellor's Office clients in fulfillment of preceding duties.
-Manage evaluation teams and processes.
-Write evaluation and recommendation reports.
-Review, validate and analyze contract expenditures and payments from PeopleSoft reports.
-Entering, extracting, interpreting and reporting pertinent contract data in departmental data base.
-Communicate and advise vendors on how to do business with the CSU.
Chancellor's Office-specific Procurement Program Administration.
Customer Service with departments on contractual issues.
This position requires:
-A bachelor's degree in purchasing, marketing, accounting, business, or other appropriate field or equivalent combination of education and experience is required. Additional experience demonstrating that the applicant has acquired and successfully applied the knowledge and abilities herein may be substituted for the required education on a year-for-year basis.
-Equivalent to two years' purchasing experience within the last 5 years, at a level equivalent to at least a Buyer I, with a background in formal competitive bidding processes and other areas such as development of contracts, service agreements, leases, or other written legal agreements. Experience with a Public Agency or in Higher Education is preferred.
-A Certified Professional in Supply Management (CPSM), or other supply chain management certification is preferred.
-Thorough knowledge of the principles, practices, and procedures of purchasing, including administration of contracts and service agreements; thorough knowledge of basic accounting principles as related to purchasing and contracts, thorough knowledge of applicable California State Statues and Codes, and experience in the area of formal competitive bid administration is preferable.
-Ability to administer all aspect of bid procedures according to laws and codes; monitor contracts and service agreements; develop, interpret and apply highly technical and varied materials and equipment specifications requiring such activities as integration of performance schedules; ability to multi-task in order to act promptly to resolve actual or potential problems when required; establish and maintain cooperative relationships with vendors, staff, administrators, and general public.
-The individual must have the above knowledge and skills for the position because the individual is an authorized delegate to contractually commit the University and all transactions must comply with State regulations, law, and code.
-Microsoft Office experience is required, including good spreadsheet knowledge. Two years' progressively responsible administrative or technical assignments, which have provided the applicant with the knowledge and abilities, listed above.
Thorough knowledge of English grammar, spelling, proofreading, and punctuation, and thorough knowledge of office methods, procedures, and practices. Procurement-specific software experience, including ERP systems, is desirable.
-Ability to train others and speak to large groups of people is required.
Resumes will be accepted until December 25, 2017 or until job posting is removed.
How To Apply
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Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.
This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).
If hired, you will be required to furnish proof that you are legally authorized to work in the United States,
Conflict of Interest
The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.
The Chancellor's Office policy requires that the successful candidate complete a full background check (including a criminal records check) prior to assuming this position.
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