Pacifica Hospital of the Valley is an Acute Care Hospital in the SFV and currently has an available position for ACCOUNTS PAYABLE COORDINATOR. The ACCOUNTS PAYABLE COORDINATOR is responsible for the processing of all accounts payable of the facility, ensuring the accurate recording and timely payment of the hospital accounts payable in accordance with generally accepted accounting principles and OSHPD reporting requirements.
Validates Completeness and accuracy of Invoices. Reviews matched receivers and purchase orders with invoices. Verifies pricing and extensions on invoices. Forward other statements, check requests or invoices to the appropriate administrative officer for approval prior to processing. Responsible for the appropriate general ledger cost allocation and vendor coding of payable documents. Schedules payments to vendors. Schedules timely payment of check requests, standard monthly invoices and other documents. Schedules payments on vendor invoices per stated due dates as cash flow permits.
Assists with scheduling A/P cash requirement and creating projection of cash requirements. Prepares weekly computerized check write: Selects invoices to be paid in accordance with the hospital weekly cash flow forecast. Obtains supervisors approval before processing invoices. Ensures that all checks are approved by the CFO and signed by one administrative officer. Ensures timeliness, accuracy and proper support for all checks in accordance with hospital policies. Ensures accurate records of Accounts Payable. Keeps daily record of A/P disbursements, with cumulative weekly and monthly total forwards daily totals to Financial Analyst. Maintains A/P files of computerized records, paid & unpaid invoices, credit balances and other pertinent A/P information. Ensures timely and accurate monthly closing of A/P and prepares monthly A/P accrual. Ensures closing of A/P on the 2nd working day after the end of the month. Reconciles A/P “Period end open invoices” report to Aged Payables by the 2nd working day of the month. Prepares A/P accrual on the 3rd working day or as determined by end of month closing schedule. Maintains vendor relations; Reconciles vendors accounts and responds to inquiries from vendors. Handles routine accounts payable problems, inquiries and complaints from vendors, employees, department managers, and administration in a courteous, timely and professional manner. Notifies supervisor and Purchasing immediately of any credit holds on pending orders that require payment before releasing. Consistently resolves identified discrepancies within one day of discovery. Educates department directors to improve their understanding of the A/P system. Supervises A/P clerk/Accounting Clerk. Ensures performance of job duties by A/P clerk/Accounting Clerk in accordance with job description and department priorities.
Streamlines work flow by monitoring and assisting on prioritizing time at work. Supervises and tracks A/P Clerk to cover position during time off. Maintains and reviews 1099’s. Maintains 1099 file and reviews it for accuracy quarterly. Responsible for Form 1099 reporting (timely, accurate) at end of the calendar year. Completes 1099 forms by January 31st of each calendar year. Fiscal Year End. Assists as necessary in the preparation of fiscal year end audits. Maintains all documentation supporting fiscal monthly accruals of expense items. Maintains A/P reports required for the end of the year closing and audits. Photocopy attached from last year & add onto this review.Unit/Department Responsibilities:
Completes special projects within the allotted time frame. Demonstrates a commitment to maintaining a positive and effective working relationship with Hospital employees. Responds to the supervisor’s requests for information and assistance in a timely and courteous manner. Consistently projects the positive image of the Hospital. Maintains a neat professional appearance; observes Hospital dress code. Addresses visitors, vendors and co-worker in a pleasant and respectful manner; displays courtesy at all times. Reports ON and OFF duty as assigned; adheres to work schedule. Strictly adheres to Hospital policies regarding Infection Control/Safety. Possesses current Fire Department Certification. Ensures safety, confidentiality and security of general accounting records. Always follows Hospital policies and procedures on safety and security of general accounting. Ensures and maintain confidentiality of Hospital financial records. Participates in annual education requirements. Attends 75% staff meetings.
High School diploma or equivalent
3 TO 5 years experience in Hospital Accounts Payable and Hospital A/P computer systems.
Effective written and verbal communication skills.
- Paid Time Off
- Medical, Dental, Vision
- Life Insurance
Location/Region: Sun Valley, CA (US - 91352)