Pacifica Hospital of the Valley is an Acute Care Hospital in the SFV and currently has an available position for ACCOUNTING CLERK-A/P CLERK. Responsible for the handling and proper distribution of all departmental mail; all departmental filing including but not limited to invoices (paid and unpaid), computerized reports; assists in accounts payable processing.
Mail: Sorts and appropriately distributes all general accounting departmental mail. Processing of A/P invoices. Opens all A/P invoices with the receiver and coder stamp. Invoices are to be coded with the vendor number, invoice date, P.O. number (if provided), and due date. Invoices are to be separated into 2 batches. Invoices with P.O.’s needing additional approval. Invoices needing approvals are to be sent out immediately to the pertinent departmental manager. Any invoices missing documentation are to be held 2 working days. If documentation is still not received, send the invoice to purchasing. Assists A/P coordinator in maintaining vendor relations; reconciles vendors accounts and answers inquiries from outside as well as hospital department directors. Consistently responds to inquiries and resolves identified discrepancies within one day of discovery. Uses proper tact and discretion in handling inquiries from vendors regarding account discrepancies or payment delays. Keep A/P Coordinator informed of all vendor interactions as well as all identified discrepancies. Ensures timelines, accuracy and completeness of A/P check run and filing of all documentation. Pulls invoices from unpaid file to match with weekly check write. After every check run, all paid invoices must be stamped paid and filed within 2 days. Processing copies of invoices. When A/P receives a copy of an invoice it is to be verified through the vendor paid/unpaid report. If it does not show in the report, write on the invoice not in the vendor paid/unpaid report @ (date), initial and date. Attached the P.O. or obtain proper approval before submitting for processing. If the invoice has been paid notify the vendor and advise them of it. Processing vendor’s statements. Statements are to be reviewed against vendor paid and unpaid report. If any discrepancies are identified A/P Coordinator is to be notified.
High School diploma or equivalent (GED).
One year experience in Accounts Payable or other detailed clerical work.
Effective written and verbal communication skills.
Must be able to meet the demands of an active position with the ability to move a minimum of 25 pounds.
Ability to maintain emotional stability and to understand how to effectively cope with stress during crisis situations.
Ability to exhibit effective written and verbal communication skills.
Pacifica Hospital of the Valley’s benefits include:
- Paid Time Off
- Medical, Dental, Vision
- Life Insurance
Location/Region: Sun Valley, CA (US - 91352)