UC San Diego
Storekeeping Supervisor 1
Filing Deadline: Fri 5/25/2018
Salary Range: $43, 900 - $67, 900 /
Evaluates processes and recommends
improvements in regards to quality and cost effectiveness. Under general
direction, manage Facilities Management's Warehouse facility, including
storehouse and receiving functions with an annual business volume of approx. $3
million. Evaluate all changes to established policy & procedures and make
appropriate recommendations. Review, refine and propose warehouse rules and
receiving area policies and procedures in collaboration with Facilities
Management (FM) Managers, Superintendents and Supervisors. Directly supervises
the ordering, receiving, storing, inventory, distribution, shipping and issue
of supplies, equipment, parts, etc. Utilize current warehouse management
methods and techniques to ensure cost effective and efficient operations for a
5,000 line-item inventory control system.
Maintains physical inventory and
inventory records. Ensures compliance with departmental and University
inventory management practices. Performs periodic internal audits of inventory.
Consult with buyers, vendors, shop supervisors and technical staff concerning
specifications for items to be added to inventory, and obtains recommendations
from division superintendents prior to adding or modifying inventory levels
and/or stocking materials, using industry standards for guidance.
Supervises and directs the work of a
unit with responsibility for quality and quantity of work. Coordinate and
supervise the pick up and delivery of urgent requirements. React and respond to
requests for assistance from other FM units regarding material needs or for
information regarding warehouse operational policy and procedures. Supervise
Participates in the selection,
development and evaluation of staff to ensure the efficient operation of the
function. Train and assign work to new and continuing employees.
Establishes a safe working
environment in the store and ensures compliance of all employees to safety
regulations and policies. Work cooperatively with Campus Fire Marshall
regarding routine equipment and building inspections. Collaborate with EH&S
in all aspects of safety, including earthquake preparedness, pest control and
hazardous materials handling.
Receives predetermined work
assignments that are subject to a moderate level of control and review. Directs
subordinates to complete assignments using established guidelines, procedures
and policies. Oversees all aspects of freight receipt, inspection, refusal,
re-direction or pick-ups. Requires full knowledge of own area of functional
• Demonstrated experience
supervising warehouse functions including: stock selection & procurement;
customer service; customer and vendor relations; inventory management; staffing
and budget requirements.
• Working knowledge in
storeroom and inventory practices, procedures used in the receipt, storage, and
distribution of merchandise. Knowledge of sound business practices and industry
standards relating to warehouse management practices.
• Understanding of construction
and maintenance repair materials and parts. Ability to assist shop staff and
field technicians to identify and source parts through local vendors.
• Ability to maintain excellent
vendor relations; evaluate requests for quotations and award stock purchases to
lowest responsible bidder.
• Skills in decision making,
problem solving and interpersonal communications. Ability to follow through and
carry out assignments, using effective problem-solving skills and sound
• Skills in verbal and written
communication in the English language, active listening, flexibility with
change, critical thinking, multi-tasking and time management.
• Ability to interface
successfully with a broad and diverse clientele base and provide excellent
customer service relations for all.
• Ability to communicate
effectively verbally, in writing and electronically.
• Skills in implementing and
monitoring customer service standards. Ability to work effectively in a
customer service environment.
• Intermediate computer
application skills. Familiar with personal computers and the software programs
that support them such as: Word, Access, Excel and Outlook. Working knowledge
of computer systems and utilization of computerized database reporting
• Ability to coach and mentor
staff. Ability to encourage and model effective work habits, maintain security
of warehouse and products, and work effectively with diverse groups, either
individually or in a team environment. Experience coordinating, directing and
supervising the work of others.
• Working knowledge of Federal
and State regulations related to receipt, handling, storage and distribution of
appropriate classes of materials.
• DOJ/FBI Background and DMV
Clearance required prior to hire.
• Must possess and maintain a valid
California Driver License.
• Ability to move through
limited access spaces.
The University of California is an
Equal Opportunity/Affirmative Action Employer. All qualified applicants will
receive consideration for employment without regard to race, color, religion,
sex, national origin, disability, age, protected veteran status, gender
identity or sexual orientation. For the complete University of California
nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
Location/Region: San Diego, CA