Accounts Receivable Specialist
Main Purpose of the Position: Maintain enrollment files for all students attending Valley Christian Schools. Maintain all accounts receivable and revenue records. Interface with CFO regarding A/R collections and delinquent accounts. Maintain cash receipts records and prepare bank deposits.
List Job Duties:
- Maintain enrollment file on each school family which includes enrollment contract, tuition charges and correspondence.
- Enter all enrollment data into computer and maintain a master enrollment report.
- Calculate tuition charges and discounts for each family account.
- Notify FACTS (tuition collection agency) of bank account information and tuition to be collected for each family. Update FACTS when changes to enrollment and tuition take place during the school year.
- Maintain individual accounts consisting of athletic fees, elective class fees, uncollected tuition from prior years, etc. Post entries from cash receipts and accounts receivable journals.
- Contact parents when they get behind in payments. Provide delinquent account report to CFO on a regular monthly basis and recommend actions to be taken. At the CFO's direction, report accounts that remain delinquent to Transworld Systems.
- Maintain cash receipts journal, recording all receipts by fund, cost center and general ledger accounts. This includes receipts from various sources such as: tuition, donation, athletics, rentals, activities, etc.
- Prepare bank deposit in balance with cash receipts recap.
- Record donations in Donor Perfect. Generate and mail donation statements each year.
- Handle all accounts receivable questions from parents.
- Screen in-coming calls and direct to proper person/campus.
- Help with projects as assigned by CFO and/or Accounting Supervisor. Assist other office staff with any special projects as needed.
Essential Functions:
- Maintain enrollment file on each family.
- Generate enrollment reports for campus and Board.
- Correspond with FACTS regarding tuition account set-up and school year changes.
- Maintain individual billing accounts for fees and unpaid tuition.
- Correspond with parents regarding their account, both current and delinquent
- Prepare bank deposits.
Non-Essential Functions:
Other listed duties may be done by other office staff if necessary.
Supervisory Responsibilities:
No actual supervision. Bank deposits are approved by Accounting Supervisor.
Fiscal Responsibilities: (Budget responsibilities, approval privileges, reporting and auditing)
Extent of Public Contact: (Type and frequency)
Daily contact with parents, school registrars and FACTS.
Physical Demands: lifting, walking, equipment operations
Must be able to work at a computer and use other office equipment such as fax, copier. No heavy lifting is required or necessary.
Working Conditions and Environment: travel, usual work hours, environmental conditions
Work is performed in a school and office environment during a regular 40 hour work week. Occasional overtime may be necessary. This position is not required to travel.
Christian Role Model Commitment:
- Express a testimony of a personal relationship with God through Jesus Christ.
- Serve as a Christian role model and a consecrated Christian, dedicated to the purpose and goals of the Christian school.
- Have an understanding of the philosophy and objectives of Valley Christian Schools.
- Be regular in attendance at a Christian Bible believing church of your choice.
- Be agreement with the VCS Statement of Faith and be committed to daily prayer and spiritual growth. (I Tim. 1:3; I Tim. 2:1-8; I Tim. 3:1-13; I Thess. 5:11-28; Rom. 12:14-21; Rom.14: 4; Gal. 6:1-10).
Personal and Professional Qualifications:
- Have a proven evidence of adequate preparation, background and ability required by the position.
- Be committed to implement and enforce policies and follow prescribed procedures.
- Have the skill to make and effectively communicate timely decisions.
- Have the ability to foster creativity and be responsible for innovative ideas.
Knowledge and Skills:
- Must have thorough knowledge of bookkeeping process.
- Proficient in use of Solomon, Excel, and Word software programs.
- Highly organized.
- Ability to communicate with parents in a pleasant, tactful manner.